When you implement an electronic signature solution, your business will reap many benefits. You’ll have faster turnaround times, streamlined contract workflows, and a more secure document process. E-signatures make it easy for your remote workforce to sign important documents. You’ll also eliminate the risk of losing physical contracts that may get ripped, torn, or spilled on someone’s morning coffee mug.
Time Savings
When you use e-signature, you can eliminate manual touchpoints in a document process. Traditionally, signature processes involve:
- Printing the document.
- Sending it to the signatory.
- Receiving and scanning a signed copy.
- Adding the documents to your content management system or other business systems.
It is a time-consuming and inefficient process that can be eliminated with e-signature solutions. Additionally, using e-signature can reduce the cost of printing, paper, ink, and printer maintenance. It also saves the cost of faxing, courier services, and mailing. It all adds up to real savings for your company. Your employees can spend their time on more valuable tasks — and your clients will appreciate the speedy, efficient process.
Reduced Errors
Businesses that utilize mobile document signing Bronx NY experience a reduction in document errors by up to 80%. It is largely because documents are sent in a few easy steps and can be re-done with a single click if an error occurs. Companies save on stationery costs for paper and ink as well as shipping and mailing supplies when using e-signatures. Using e-signatures also minimizes storage space, as all documents are stored in an easily retrievable digital format. It can help your human resources department optimize the new hire paperwork and onboarding process. It can also speed up onboarding new vendors, allowing them to provide services and materials even faster.
Reduced Paper Waste
The paper waste generated through document signature processes is costly and harmful to the environment. Using electronic signatures and becoming digital will help businesses use less paper. It means fewer trees must be cut down for paper production and less environmental pollution. Furthermore, using e-signatures reduces the amount of time that is wasted on waiting for physical documents to be returned and signed. E-signatures may simplify the procedure for all parties engaged in human resources, sales, or legal papers, which is a terrific approach to boost productivity.
Increased Security
Using a digital signature system to streamline workflows and eliminate paper waste can save you money on printer ink, envelopes, stamps and other paper-related stationery. Plus, the environmental benefits of cutting down fewer trees are significant. A lot can happen to a signed physical contract or document: it could get spilled on by your morning coffee, accidentally shredded or lost in the mail. Digital signatures provide enhanced security with audit trails, tamper-evident features and a high level of non-repudiation. E-Signatures are easy to use from anywhere with an internet connection. You can collect approvals and signatures from multiple parties simultaneously to increase collaboration, and your paperless workflows will continue automatically without any manual intervention.
Compliance
The eSignature process makes it easier to follow up with clients and team members. Streamline the flow of documents like statements of work, quotes and invoices that require signatures.
Advanced e-signature tools offer audit trails, verification technology and other backend tools to ensure that signatures are authentic. It provides accountability and a valuable audit trail for any legal or compliance purposes. E-signatures can be used wherever wet signatures are currently in use. They can sign documents from anywhere on any device, whether you have a client who travels the nation or a team of international employees. It accelerates the approval process and improves document turnaround time, which leads to higher customer satisfaction and loyalty.
Increased Productivity
With automated workflows and smart features, e-signature solutions allow teams to get more done. Whether the finance team is sending out invoices, approving budgets or signing off on contracts with third parties, document turnaround times will decrease dramatically — which helps your business acquire more clients and retain existing ones. Plus, digital signatures eliminate the need for paper, pen and courier costs – all of which are bad for the environment. This one process change amplifies your sustainability efforts and builds customer trust. The best part is that your team can start with e-signature immediately, with little or no training.
